Share your templates & attending notes

Open a template or an attending note. Turn on “Share with program” and everyone at your program can use it from then on, credited to the program rather than to you. Turning the switch off withdraws it. Notes are redacted and previewed before they go. Templates, notes, and the room list are the only things a program shares.

By Christopher Cutler, MD, CA-1, anesthesiologyUpdated October 2026

The case templates and attending notes you build up take weeks to get right. Share them with your program so the next resident on service doesn't start from scratch, with zero patient data in what you send. Publishing to your program needs the free account; using what others shared does not.

1. 1

   Share a template from its own editor

   Open the template and turn on “Share with program.” Everyone at your program can use it from that point on. Turning the switch back off withdraws it. Publishing needs the free account, and the template is credited to the program, never to you by name.

2. 2

   Share a note from the attending it belongs to

   Attending notes carry the same switch, under the note you wrote. Share the ones worth passing on and leave the rest private — it is one note at a time, never all of them at once.

3. 3

   Notes are redacted and previewed

   Capnolog strips record numbers and date patterns before the note leaves your phone and shows you the redacted wording before it goes. That way, you confirm the note holds attending preferences, not patient details.

   A note that still reads like it names a patient is refused rather than quietly trimmed. You are told, and it stays on your phone until you fix it.

4. 4

   Your program’s notes appear where you would look for them

   Notes your co-residents shared for an attending sit under that attending, in the same place you write your own. “Add to my note” copies one into yours; “Hide” takes a row you do not want out of the list.

5. 5

   The room list travels too

   Settings → Rooms & areas can take your program’s OR list in one tap, or send yours to the program. That way nobody retypes OR 1 through 30 on their first day.

6. 6

   Check what you are sharing, whenever you like

   Settings → “Share with your program” counts the templates and notes you have shared and says where to change each one. Nothing leaves the phone until you turn a switch on, and turning it back off withdraws it.

   What you share carries your program, not your name — a co-resident sees the template or the note, not who wrote it.

7. 7

   Templates, notes, and the room list — nothing else goes to the program

   A program share has no field for a roster, a logged case, a plan, or a patient. Your hospital and room list moves only when you send the list deliberately.

   Sending one plan or one case to a single co-resident is a separate step, and each has its own guide below.

Program sharing is one switch at a time and always reversible. Nothing you write reaches your program until you turn a switch on.